Executive Assistant

✍ Short Description:
We’re looking for a proactive and detail-oriented Executive Assistant to support Floowi’s sales and recruitment teams. You’ll handle CRM management, administrative and operational sales processes, client follow ups, and assist in a variety of tasks to ensure smooth operations.

💰 Compensation: Competitive salary in USD.

🌎 Location: 100% Remote

🗣 Language Requirements: Professional English (C1) – written and spoken

😀 What We Offer:

Fully remote work with a flexible schedule
Exposure to international clients and projects
Collaborative, fast-paced, and supportive work environment
Opportunity to grow into expanded operational or client-facing responsibilities

💼 Responsibilities:

Maintain and update HubSpot CRM with accurate client and lead data.

Track sales process stages from scheduled meetings to signed agreements.

Manage documentation, including proposals, agreements, and workflow coordination.

Ensure smooth handovers between sales and recruitment teams.

Send updates and follow-ups to clients via email or messaging (no live calls/meetings).

Maintain clear, professional, and timely written correspondence.

Assist the sales and recruitment teams with tasks that come up as needed.

Support special projects and internal initiatives.

✅ Qualifications:

1–2 years of experience in administrative, sales support, or executive assistant roles
Professional English (C1) with excellent written communication skills
Highly organized with strong attention to detail
Proactive and adaptable to changing priorities

🔍 Preferred Qualifications:

Experience with CRM tools (HubSpot)
Experience in a remote work environment
Familiarity with sales or recruitment processes

About Floowi

Floowi specialize in helping marketing agencies in New York, California, and Texas hire top-tier offshore talent in just 15 days. We understand the challenges marketing agencies face when it comes to hiring, replacing, or managing employees quickly and effectively. That’s why we provide a fast, flexible, and seamless recruitment process, ensuring you get the talent you need without the hassle.